Vendor Registration & Tendering Officer

Job Announcement: Vendor Registration & Tendering Officer Company Overview A premier contracting organization operating under an established international group founded in 1977. The group provides comprehensive services across General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies. Role Summary The Vendor Registration & Tendering Officer will be responsible for managing all vendor registrations, prequalification submissions, document control, compliance, and tendering activities. The primary objective is to ensure the company is fully registered, compliant, and eligible to participate in tenders with major Saudi clients across Oil & Gas, EPC, Civil Construction, Facilities Management, Industrial Services, and Government entities. Key Responsibilities • Vendor Registration & Portal Management: • Complete and maintain vendor registrations with major Saudi clients (e.g., Saudi Aramco, SABIC, Ma'aden, SWCC, SEC, NEOM, Royal Commission, PIF entities, EPC contractors, Etimad, SAP Ariba, SupplHi, Achilles). • Upload and update company documents including CR, Chamber, Zakat, GOSI, Saudization certificates, financials, equipment lists, HSE/QA manuals, and project references. • Track renewal dates, compliance requirements, portal updates, and maintain a master database of portal credentials and statuses. • Tendering & Bidding: • Review tender invitations and RFQs related to overseas recruitment, supplementary manpower supply, heavy equipment rental, and material supply. • Prepare comprehensive technical bid documents (company profile, capability lists, equipment fleet details, HSE/QA certifications, past performance). • Coordinate with finance to prepare commercial bids, pricing sheets, BOQs, manpower rates, and equipment rental rates. • Upload tender submissions on various procurement portals and maintain a tender tracker for submitted, ongoing, and awarded bids. • Compliance, Documentation & Client Coordination: • Ensure all company documents meet Saudi regulatory and client-specific compliance standards. • Communicate directly with client procurement and vendor management departments to respond to clarifications and follow up on prequalification results. • Coordinate internally with Business Development, HR, Recruitment, Manpower Operations, and Heavy Equipment teams to ensure accurate submissions and maintain audit-ready digital records.