Executive Secretary - VP Office

job Announcement: Executive Secretary - VP Office Company Overview  A premier contracting organization operating under an established international group founded in 1977. The group provides comprehensive services across General Contracting, Heavy Equipment Rental, Local Staffing & Outsourcing, Overseas Recruitment, Project Support, and Oilfield Supplies. Job Purpose To manage the executive office of the Vice President (VP) in terms of overall secretarial and administrative needs. The goal is to ensure that office affairs are handled at the highest level of efficiency, timeliness, and confidentiality to support overall leadership productivity. Key Duties & Responsibilities • Executive Calendar & Agenda: Maintain the VP’s calendar, plan appointments, schedule meetings, and coordinate travel arrangements. • Correspondence & Calls: Receive and screen incoming calls, handle/prioritize emails, packages, and official correspondence with fluent English communication. • Confidentiality: Handle confidential documents ensuring strict security and discretion. • Reports & Meetings: Prepare presentations, draft assigned reports, attend high-level meetings to take minutes, and follow up on VP-signed documents and action items. • Office & Financial Administration: Prepare invoices, financial documents, assist with timekeeping, and monitor cost-effective office supplies. • Record Keeping: Maintain organized electronic and paper records for easy accessibility.